From: Jim Bertoli
Sent: Friday, June 22 2007
Subject: Jun 18, 2007 Meeting Notes

We had another productive meeting on June 18, 2007, but it is now time to really get to work! Everyone is asked to volunteer to work on the tasks that will be part of making this a great event.

We spent the bulk of the meeting discussing three subjects: (1) the set up of the field the night before the All-Classes Reunion; (2) the website; and (3) sponsorships.

First, we have formed a new sub-committee which will be called “The Set-up Committee”. This sub-committee will be charged with all of the logistics for the event and will have a number of smaller committees to accomplish the tasks needed to make this event a success. They will be basing their work on an estimated crowd of 5,000 people. Those smaller committees and their various tasks are as follows:

Hospitality: This committee will be charged with arranging for such things as tents, chairs, tables, umbrellas, etc. This committee will also set up the entrances to the event with ticket collection booths, etc. Allison Sides has agreed to look into pricing for our needs as well as what items may be available for use from the school as well as other organizations at little or no cost.

Security: This committee will be charged with making arrangements with both private security and law enforcement for coverage from the time we have things set up through the conclusion of the event. Heather Sides will be looking into these items and getting an estimate of the costs. The Security Committee will also be in charge of setting up communications and first aid.

Electrical: This committee will be looking into what our electrical needs will be and how we will get power to the field. It will also look into the need for an outside sound system and the need for generators. This committee would also oversee any projection needs in the auditorium and the “Jumbotron” of a proposed film/DVD of Analy’s history. A volunteer to undertake these tasks is needed.

Layout: This committee will be in charge of the actual physical layout of the site and organizing volunteers to help with the set up as well as arranging with the various vendors for their set up. A volunteer for this job is needed.

Sanitation: The Sanitation Committee will be in charge of taking care of trash and toilet facilities. Mia Bertoli-Davis had previously said that she would look into these issues. This committee can also arrange for volunteers to remove trash throughout the event.

Decorations: This committee will be taking care of decorating both the field as well as the school inside. They will also be in charge of making and posting all necessary signs around the campus and at the event. This would include signs for the “Decade” tents, locations of mini-class reunions, parking, shuttles, etc. A chair is needed.

Food/Vendors: This committee will be in charge of arranging for the food vendors, merchandise vendors, and possibly a “Kid Zone” for family activities. Dina Bertoli-Graham had previously expressed an interest in this position.

In helping us get an idea of how to lay out this event at the field, Heather Sides will be attending the Relay for Life event on June 23-24 to check out their set up and Allison Sides will be doing likewise at the July 3rd Fireworks event. They will be taking photos to give us a better idea of what we need to do.

Also, these various committees will be giving us a rough estimate of what the costs will be for the event. It is the hope that we will then be able to put together a rough budget that will allow us to set pricing for the event and begin selling tickets on the website.

Website

Unfortunately, the www.ahs100.com web address was taken. We were able to get www.analy100.com and it is now under construction.

Sponsors

A great deal of time was spent discussing sponsorships for the event. Sue Ungewitter and Lynda Ferguson will be meeting with various groups who have put on large events locally including the Chamber of Commerce and Rotary and come back to the next meeting with proposals as to how we are going to offer sponsorships. Most likely, sponsorships will be at a three- or four-tiered level offering a variety of benefits such as website advertising and links, appearance in the program, newspaper, TV, and radio plugs, and signs at the field depending upon the level of sponsorship.

Once we have the pricing set, everyone will need to solicit businesses both in town and in the country to become sponsors.

Important Note

A few people are needed to cover a couple of tables at the July 3rd Fireworks event at the high school to sign up alumni. Please contact me if you would be available.

That’s all for now. I would really appreciate hearing from all of you to let me know what tasks you are willing to work on. Those of you needing more information about past meetings are encouraged to go to www.analy.org and click the link “Centennial Committee” for minutes from past meetings.

Next meeting: Monday July 16, 2007 at 7:00 p.m. at the Analy Library.

Go Tigers!

Jim Bertoli
Analy Centennial Chair

From: Jim Bertoli
Sent: Wednesday, April 18 2007
Subject: April 16, 2007 Meeting Notes

The Analy Centennial Committee held its monthly meeting on April 16, 2007 at the Analy Library. Kay Swanson (husband of Rae Swanson ’50) spoke to the Committee about attending his high school’s Centennial celebration at Stadium High School in Tacoma, Washington in 2006. Kay provided a number of the souvenirs that he purchased as well as written materials that he received. All his information was a great help and seemed to indicate that we are on the right track in our organizing efforts.

Catering

Roger Collins and Rich Geernaert ’94, spoke to us about providing the food service for the All-Classes reunion. They have had experience organizing and providing food service for large events. Discussion was held regarding whether food should be part of a flat fee for an all-day event or if some type of ticket/script system should be used to purchase food and other items at the event. It seemed to be the consensus that whichever system is used, collection of receipts should take place in just a few locations versus having money floating all over the campus for both collection and security purposes. It was also noted that the capacity for the football field area is approximately 6,000 people and that there is a strong potential for a turnout of that magnitude.

Bank Account

A bank account is in the process of being opened at Exchange Bank in Montgomery Village. The Committee has been assigned a taxpayer ID number which was needed to open the account. The bank has advised that they can provide services such as credit card payment accommodations for both the website and at the All-Classes Reunion.

Sub-Committees

A list of sub-committee assignments will be sent out within the next few days. The sub-committee chairs are asked to meet with their members either in person or via e-mail and report back at the next meeting with a “game-plan” for carrying out their functions.

The Publicity Committee will be exploring putting signs/sandwich boards at the entrances to town as well as a banner at the high school. The school’s marquee will also be announcing the Centennial.

Chairs are still needed for the Military Veterans, Fund Raising, and Parade Committees.

Class Representatives

We are still seeking many class representatives to be the contact person for each class regarding the Centennial. The key to success for this event is getting the word out to each class and a representative that can carry out that task is vital. Please check the website to see who is representing each class and what classes still need representatives.

Web Site

Melanie Rosales ’80 working hard to get the website up and running by our target date of May 1, 2007. The web address will be www.ahs100.com.

Class Mini-Reunions

Mia Barbieri Del Prete ’80 is preparing a form for classes to be able to use rooms at the high school for mini class reunions. These forms will be available on the web site. Rooms will be assigned based upon the size of the groups that are requesting the rooms so as to fit their size needs.

Boosters Club Pancake Breakfast

The Committee will be signing up alumni at the Boosters Club Pancake Breakfast on April 28, 2007. The purpose for this sign-up effort is to (1) increase communication with alumni about the event; (2) solicit additional members for the Centennial Committee; and (3) obtain donations to help fund the Centennial Celebration.

Apple Blossom Parade

The Committee will have a car in the Apple Blossom Parade following the Analy Band. Committee Chair Jim Bertoli ‘78, Della Miller ’41, Mia Bertoli-Davis ’85, Greg Jacobs ’66, and Jeanne Bassett Fernandes ’75 will be riding in the vehicle. Greg Jacobs is making arrangements for the vehicle. The Analy mascot along with committee members and cheerleaders will be handing out the alumni sign-up forms along the parade route. The vehicle will need to be in place at 8:00 a.m. and those riding and handing out the forms should be at the vehicle by 9:30. Ron Balzar will try to have a run of tee shirts ready for the parade participants to wear. If they are not ready, anyone who has an “Analy Alumni” tee shirt should bring it with them to the parade.

Souvenirs

Ron Balzar brought a number of possible items that could be developed into Centennial souvenirs. He would like to narrow it to about 10 items. He will be working with Melanie Rosales to have these items made available through the web site.

Roundtable Discussion

A number of items were discussed regarding the logistics of the All-Classes Reunion including security requirements, student volunteers to direct and assist alumni around campus, having a carnival area for kids, the physical location of the food vendors, first aid needs, and price incentives for pre-sale tickets. A brief discussion was held after the meeting adjourned: Linda Helton ’74 has learned that the bricks from the original gym that was torn down to make way for the current library may be available. It was suggested that these bricks could be sold as fund raisers and engraved with donors’ names and made part of a walkway on campus.

Next Meeting

The next meeting of the Centennial Committee is May 21, 2007 at 7:00 p.m. at the Analy High School Library.

GO TIGERS!!  

From: Jim Bertoli
Sent: Wednesday, February 28 2007
Subject: February 26, 2007 Meeting Notes

Thanks once again to all who attended the February 26, 2007 meeting of the Analy Centennial Committee. I am glad to see that the committee is continuing to grow, but we still need representatives from many of the classes.

  We did approve the logo for the centennial:

 

In addition to being on the face of the medallions that will be provided to the members of the Centennial Graduating Class, we are planning to use the logo for items that can be sold to alums, current students, and the public to help fund the Centennial celebration. Al Gerhardt is contacting a local business, Stingers, about various products that we might be able to sell such as shirts, sweatshirts, mugs, etc.  

Sign-up sheets were circulated at the meeting for sub-committee membership. The current sub-committees are Publicity, Fund Raising, 100-Year Reunion, Faculty, Budget & Finance, and Parade. Those of you who have not signed up to work on a sub-committee should contact me and volunteer ASAP. The sub-committees should start having their own meetings within the next few months.  

Sign-up sheets were also provided for designation of representatives for each class. As discussed previously, a contact person will be needed for each class with living members. In turn, those class representatives will report to the Decade Chair. Class representatives will be responsible for keeping their class up to date on the progress of the Centennial planning. So far, we have representatives for the following classes: 1980, 1978, 1972, 1966, 1965, 1963, 1962, 1957, 1956, 1950, 1941 & 1935. Again, those who have not signed up to be a class representative, we need, many, many more representatives. Any help on filling those remaining classes will be greatly appreciated. Class representatives will not necessarily be required to attend the committee meetings, but their attendance is more than welcome!  

The drafting of a fund raising letter to be sent out to alumni is also in progress. Discussion was held to determine what to do with any excess funds that may be raised. Suggestions included giving the funds to the field renovation project which has a $3 million price tag, creating a plaque commemorating the centennial, or using the funds to create an Alumni Association. Regardless, any excess funds will be directed to an Analy-related cause.  

The Centennial Committee will have a sign-up table at the Booster’s Club Breakfast on April 28 & 29 from 7:00 to 11:00 each morning. We will attempt to gather alumni contact information at that event. We will also be exploring whether we can have such a table at the Apple Blossom Festival as well.  

The Committee also agreed to extend an invitation to the El Molino High School Classes of 1967 and 1968 as these students started at Analy High before transferring to the newly opened El Molino High School. (It was decided that those class members will not be required to sign a loyalty oath to Analy.)  

The next meeting of the Centennial Committee will be Monday, March 19, 2007 at 7:00 p.m. at the AHS Library. The April meeting is currently scheduled for April 16 and the May meeting will be May 21, both also at 7:00 p.m. at the AHS Library.  

Go Tigers!

  Jim Bertoli
Analy High School Centennial Chair

From: Jim Bertoli
Sent: Tuesday, January 23 2007
Subject: 01-08-07 Meeting

It appears that we have agreed on a concept for the Centennial logo. Dina Graham will be forwarding the tiger logo to Marty Webb and it will be incorporated with some of the other logo submissions to create a final product.

The Sonoma West Times & News has graciously agreed to help us publicize the Centennial Celebration throughout the next 18 months. I will be meeting with Patti Roth from the Times & News on January 26th to discuss strategies on publicizing the event and getting in touch with alums.

I will be drafting a possible fund raising letter for the committee’s consideration at the next meeting. Some of the classes have already agreed that they would send the letter and other communications out at their class expense.

Marty Webb will be talking with the company that provides the fireworks for the Kiwanis on 7-3 to get an estimate for a fireworks show to close the celebration.

Mia Del Prete is assisting Pete Barbieri and Bert Bertoli in compiling information on faculty members to invite for the celebration. Mia and I will also be meeting soon on the development of a web site.

The decade committees are to try and track down each reunion chair for the classes in their decade and bring that information to the next meeting.

Lastly, Marty Webb is tracking down the various graduation programs so that we can create a complete roster of Analy grads.

Our next meeting is February 26, 2007 at 7:00 p.m. at the Analy Library. See you there and be sure to bring a friend. We need representatives from as many classes as possible.

From: Jim Bertoli
Sent: Thursday, December 14, 2006 9:54 AM
Subject: 12-11-06 Meeting

Report on December 11, 2006 Meeting

Analy Centennial Committee The Analy High School Centennial Committee met on Monday, December 11, 2006 at the AHS Library. We had initially planned to choose the logo for the Centennial at the meeting but that will be postponed until the January, 2007 meeting as there were some remaining submissions to be made. When all of the submissions are received, I will be e-mailing them to the committee to review in preparation for the vote at the January meeting.

The functions of the sub-committees were also discussed:

Publicity Committee: I will be meeting with the Editor of the West County Times & News on December 13, 2006 and discuss how they can help us publicize the Centennial.

Fund Raising Committee: It is the plan to send out a fund raising letter to as many AHS alums as possible around the beginning of February, 2007. We will need funds for communicating with alumni, the reunion, for advertising, supplies, etc. Because I am prohibited by the California Judicial Canons from soliciting funds, the letter will be signed by Ed Barrett, former principal and Class of ‘53 and current principal, Marty Webb. There will also be an application for a grant by the AHS Boosters Club submitted by January 19, 2007.

100 Year All-Classes Reunion Committee: General discussions were held to come up for the format for the 100 Year All-Classes Reunion. The current feeling is that it will be held outdoors at the football field area with a barbeque, music, and fireworks. It will also hopefully include the band, jazz band, any alums that bring their instruments, and past and present members of the a capella performing as well.

Faculty Committee: Bert Bertoli & Pete Barbieri will be heading up this committee. It was suggested that family of deceased faculty members be invited.

All of the Decade Committees were directed to get as many names of as many AHS grads by the next two meetings. Addresses and e-mail addresses will be very helpful. Marty Webb will be checking for archived graduation programs to get an accurate list of those who have graduated from AHS. The Decade Committee for the 1940's will actually cover all classes up through 1949. Jim Nagy and Della Miller will be on this committee. The 1950's committee will include Merle Winton, Ernie Urton & Al Gerhardt. Don Madronich & Gwen Fassio will be joining the 1960's committee.

Work will begin soon on a web site for the Centennial. Mia Del Prete and I will be meeting with Melanie Joliff who has volunteered to design the site for us.

Discussion was also held about an article in the PD about a lady living in the area who went to Analy and she turns 103 next month. Could this be our oldest living AHS grad?

Discussion was also held about having an event to honor all service members from AHS along with a special recognition for those AHS students that gave their lives for our country in military service. Jim Nagy, who did such a great job organizing the event honoring Rudy Theiller, Class of ‘39, who lost his life at Pearl Harbor, will try to gather some information for such an event which might be held for Veteran’s Day ‘07.

I suggested the possibility of developing some type of perpetual memorial at the high school listing each graduating class and its members, perhaps in the style of the Ellis Island Wall of Immigrants. An engraved brick walkway with bricks sold to raise funds was another suggestion.

Next meeting: January 8, 2007 at 7:00 p.m. at the AHS library. Any and all AHS grads are invited. Bring a friend!

Go Tigers!

From: Jim Bertoli
Sent: Tuesday, November 14, 2006 1:31 PM
Subject: 11-13-06 Meeting

Thanks to everyone who made it to the meeting last night. Here is a summary of the meeting. Any additions to the info are more than welcome.

Right now, there are going to be 6 subcommittees: Publicity, Fund Raising, 100 Year Reunion, Faculty, Budget & Finance, & Parade.

The Publicity Committee needs to initially look into getting information into the local newspapers. Marty Webb and Jeanne Bassett-Fernandes will be contacting the West County Times& News about a story, a possible sign-up form in the paper, search for the oldest grad, etc. I will be looking into getting our meetings into the community events section of the PD. It was also suggested that once the logo is developed, we have signs at the entrance to town and also flyers that could be posted at work, etc. Mia Del Prete and Carolyn Bowen will be contacting a former classmate about preparing a website for the committee. A chair for this committee is needed.

The Fundraising Committee also needs a chair. An early source to raise funds might be through contacting any Analy grads listed in Classmates.com. There are currently over 4300 Analy grads listed there with contact information. If we averaged $5 each…

Dina Graham will be handling the 100 Year Reunion Committee which is scheduled for 5-17-08. Marty Webb & Jeanne Bassett-Fernandes will be contacting a source as a possible DJ.

It has been suggested that Pete Barbieri and Bert Bertoli handle the Faculty Committee along with Mike Sharon. Of course, they have been volunteered without us asking!

Loretta Castleberry will approach John Fore about handling the Budget & Finance Committee. (John-You’ve been warned!)

Finally, Marty Webb is going to speak with Theresa Ramondo about having the 2008 Apple Blossom Parade theme be the AHS Centennial.

Decade Committees have begun to be formed. The committee members so far are: 1920’s: None; 1930’s: None; 1940’s: Della Miller; 1950’s: None; 1960’s: Greg Jacobs, Loretta Castleberry & Mary McNamee; 1970’s: Cindy Miller; 1980’s: Mia Bertoli-Davis, Mia Del Prete, Carolyn Bowen; 1990’s Katie Thompson, Nicole Ramondo, Diana Castleberry; 2000’s Kimberly Petersen, Christina Del Prete.

The proposed logos will be presented to the committee for selection at the next meeting.

I will be trying to contact other centennial committees around the country for suggestions. You might be interested in this website: http://www.greatbridgehigh.com/

Other suggestions at the meeting included having replicas made of the footballs and basketballs that were thrown to the fans at games. Greg Jacobs will be contacting the West Sonoma County Historical Society for information on any items that could be displayed.

Marty Webb was going to look into getting me an e-mail address at the school for the committee.

I have asked Ed Barrett to serve as vice-chair of the committee and he has graciously agreed.

Next meeting is 12-11-06 at 7:00 at the AHS Library.

From: Jim Bertoli
Sent: Friday, October 20, 2006 5:58 PM
Subject: 10-19-06 Meeting

Hello Everyone:

Thanks again for attending the first meeting of the Analy High Centennial Committee. I am really looking forward to the celebration and love the ideas and energy that we have. Our first order of business at the 11-13-06 meeting will be to establish sub-committees to tackle the various ideas that have been presented. We need to look at such things as Decade Committees, Fundraising, Advertising/Publicity (including website), Historical, and Reunion. Obviously, depending upon what other activities we choose to undertake, we will need sub-committees for those functions as well.

Here is a brief summary of what we discussed:

Events: The Committee discussed possible events tied in with (1) Homecoming; (2) Graduation; (3) The Apple Blossom Festival. Also discussed were events such as a reunion for all classes possibly culminating with fireworks, fundraising events such as wine tastings, BBQ, dinner-dance, honoring AHS military veterans, having an open house at AHS, a search for the oldest living graduate(s). A float in the parade with all the past homecoming queens was suggested.

Historical: Also discussed was the creation of historical displays and utilizing resources from the Historical Society to trace the school’s history. It was suggested that students do history projects regarding AHS and also have the AHS band play at the reunion with music from the various eras that the school has been in existence.

Advertising/Publicity: This area is a key for a successful reunion. It was suggested that early publicity with the local media is important. Principal Marty Webb will have someone from the Times & News at our next meeting if possible. The media will be especially helpful in the quest to find the oldest grad. It was also suggested that yard signs and bumper stickers could be made to advertise/celebrate the Centennial. Another possibility is to enlist the support of downtown businesses to make their windows available for displays by various classes. Art projects with Tigers for each class placed around the town much like the Charlie Brown Project was suggested also. A mailbox at AHS for the Committee will be created.

Fundraising: Of course, this greases the wheels of everything else. Souvenir shirts, mugs, etc. can be developed and some of the events above could serve as fundraisers. Advertisements soliciting sign-ups for the reunion could include donations. A segregated account through the school will be created.

Finding Alums: In addition to the above-mentioned efforts, contact with service clubs, local chambers of commerce, and churches was suggested as ways of finding alums. A table for alum sign-ups at football and basketball games will be provided.

Other Issues: It was suggested that present and past faculty should be included in the events. All local service clubs should be included in the planning.

That’s all for now. Let me know if there are any changes or additions to these notes. See all of you on 11-13. Tell a friend!